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Seller Equipment List

The Seller Equipment list is also known as the DSTF Equipment List (DSTF stands for Dealer, Seller or Gaming Machine Testing Facility).

The DSTF Equipment List displays information on all authorised equipment that is held by a DSTF. In this context, authorised equipment is equipment that has at some time been authorised at a venue, then been sold or given back to a DSTF. Effectively, it’s second-hand equipment that isn’t in use at a venue.

This list is what L&G will ensure compliance against for Dealers and Sellers.

Privileges Required

To edit the DSTF Equipment List, a user must have the following privileges

  • DSTF Equipment – View 
  • DSTF Equipment – Modify 

To view (only) the DSTF Equipment List a user must have the following privilege

  •  DSTF Equipment – View

Navigating to the DSTF Equipment List

  1. Log in to Quickchange.
  2. Click on the ‘Equipment List’ menu item on the side menu. 

The other menu items displayed may be different depending on the privileges of the user. 


The DSTF Equipment List

The number of Entities and types of privileges a user has will determine what actions they can do with the DSTF Equipment list. 

By default, the DSTF Equipment List is sorted in ascending order by GMID. 

The table heading are as follows:

Column HeadingDescriptionExample
StatusDisplays the venue’s trading name and licence numberKookaburra Sports Club
LIQC400100019
Time HeldDisplays how long the piece of equipment has been held by the DSTF, and the date the count started.79 days
From 24 Mar 2020
GMIDDisplays the equipment’s GMID (gaming machine identification) and Serial number103067​​​​​​​
XAA123465
SerialDisplays the equipment’s Serial NumberThousand Island Dressing
1.Z0001
TypeThe type of equipmentSA – Standalone Gaming MachineiSAP- Standalone Progressive Gaming MachineLPJS – Linked Progressive Jackpot SystemMTGM – Multi-Terminal Gaming MachineSE – Subsidiary equipment
Current LocationDisplays the name of the licence holder (can be an individual, manufacturer, dealer or gaming machine testing facility) and the address the equipment is stored.If a location has become invalid, the address will display the name of the business or individual, with the message ‘Previous location invalid’ and a call to action (link to select a) new location.Gaming Entertainment Australia
240 Kings Avenue, CHATSWOORD 2067

Jordan McKillip
56 Adavale Road, KOMUNGLA 2580

The Game Makers Australasia
Previous Location invalid –
Select new location
Licence DetailsLicence number of the individual dealer, organisation or testing facility.GMD4000000
Organisation
ActionIf the equipment can have more than one action taken against it, a ‘⋮’  button appears.If the equipment has only one action that can be taken against it, a text button describing the action appear.Space is blank if there are no options available for that equipment.More than one action – ⋮One action = ‘Add’

Equipment Status

The equipment status displays the action that is scheduled to be undertaken (if any).

The statuses are as follows:

StatusDescriptionExample
 Allocated to you
from Seller of equipment
Estimated Delivery DD Mon YYYY
Equipment that the user has bought but not yet accepted. Allocated to you
from Gaming Entertainment Australia
Estimated Delivery 17 Mar 2020
 Destroyed
Effective DD Mon YYYY
Equipment that has been added to an approved Destruction application, and the date of destruction has passed. Destroyed
Effective 01 Jul 2020
 Marked for Destruction
Proposed DD Mon YYYY
Equipment that has been added to a Destruction application, and the date of destruction has not yet passed. Marked for Destruction
Proposed 24 Nov 2020
 No upcoming changesEquipment that is being held by the DSTF that is not in a state of being sold or destroyed. No upcoming changes
 To be Sold
to new owner of equipment
Estimated Delivery DD Mon YYYY
Equipment that will be sold/has sold but not yet accepted to another DSTF.  To be Soldto John Snow
Estimated Delivery 30 May 2020

Sell Equipment

Selling equipment is a common practice between DSTFs. Quickchange manages the buy and sell process of gaming equipment (but not the invoicing transactions).  

To indicate that a piece of equipment is going to be sold to another DSTF, follow these steps:

  1. Find the equipment to be sold in the list. It must be one with a status of “No upcoming changes.”
  2. Click the  button in the ‘Action’ column.
  3. Select ‘Sell‘ from the two options.
  4. A modal will load, and the following information will need to be entered to proceed:
    • Purchaser – This is the approved Dealer or Seller that the user is selling to. 
    • Estimated Delivery Date – the date the user and purchaser have agreed to transact the sale of equipment
    • Method of Transport – describes how the equipment will be delivered to the purchaser (e.g. Road, Air, Sea)
    • Carrier – describes who or what company will deliver the equipment (e.g. Toll)
  5. Once all information is complete, select Save to continue, or Cancel.
  6. The equipment’s status will have changed to ‘To be Sold,’ with the information entered displayed.

Revoke Equipment

A user may want to Revoke a piece of equipment if it is no longer being sold, or they need to change the information relating to the sale.

To indicate that a piece of equipment has been revoked from sale follow these steps:

  1. Find the equipment to be sold in the list. It must be one with a status of “To be Sold.”
  2. Click the  button in the ‘Action’ column.
  3. Select ‘Revoke‘ from the options.
  4. A modal will load, and the following confirmation text, “By revoking this item it will no longer be marked for sale.”
  5. Select Save to continue, or Cancel.
  6. The equipment’s status will have changed to ‘No Upcoming Changes.’

Add Allocated Equipment to the List

When a Dealer/Seller ‘sells’ a piece of equipment to another Dealer/Seller, the equipment is added to the the purchasers’ list on the estimated delivery date. This equipment appears with the status ‘Allocated to you’ with the Dealer/Sellers details. To confirm that this equipment is correct and is now being held by the purchaser, it must be added to the purchasers list as a final step. 

To add the allocated equipment to the equipment list:

  1. Find the equipment to be added in the list. It must have a status of “Allocated to you.”
  2. Click the ‘Add‘ button in the ‘Action’ column.
  3. A modal will load, and the following information will need to be entered to proceed:
    • Dealer/Seller/Testing Facility – if the user looks after multiple Dealer entities, these will be available for selection in a drop down. If the user has access to only one Dealer entity, this will be displayed by default and this selection will be disabled. 
    • Location – if the chosen entity has multiple approved locations, these will be available for selection in a drop down. If the entity has only one approved location, this will be displayed by default and this selection will be disabled. 
  4. Select Save to continue, or Cancel.
  5. The equipment will now be available in the list with a status of ‘No upcoming changes’

Add New Equipment to the List

A Dealer/Seller may also add new equipment to the list, that has not been allocated to them via another DTSF through Quickchange.  Only equipment that is known by Quickchange that is not allocated to another DSTF or has been destroyed can be added.

To add new equipment follow these steps:

  1. Click the ‘+ Add New‘ button.
  2. A modal will load, and the following information will need to be entered to proceed:
    • GMID – The GMID of the new equipment. Equipment that is already in the list; at another venue, held by another DSTF, not known by Quickchange or is destroyed, will not be available for selection.
    • Dealer/Seller/Testing Facility – if the user looks after multiple Dealer entities, these will be available for selection in a dropdown. If the user has access to only one Dealer entity, this will be displayed by default and this selection will be disabled. 
    • Location – if the chosen entity has multiple approved locations, these will be available for selection in a dropdown. If the entity has only one approved location, this will be displayed by default and this selection will be disabled. 
  3. Select Save to continue, or Cancel.
  4. The equipment will now be available in the list with a status of ‘No upcoming changes’

Change Equipment Location

Equipment in the list must display where it is located, with the following exceptions:

  • Equipment with a status of ‘Allocated to you’ will not display where the equipment is coming from, only from whom
  • Equipment with a status of ‘Destroyed’ will show where the equipment was last held 

The location must be an approved registered business address against the Dealer entity that holds the equipment. 

There is no cost associated with recording a change of equipment location.

Change via Action Button

To update the location of a piece of equipment, follow these steps:

  1. Find the equipment you want to update. It must be one with a status of “No upcoming changes” or “To be Sold.”
  2. Click the  button in the ‘Action’ column.
  3. Select ‘Change Location‘ from the options.
  4. A modal will load, and the following information will need to be entered to proceed:
    • Location – the entities approved locations will be available for selection in a drop down. 
  5. Select Save to continue, or Cancel.
  6. The equipment’s new location will be displayed in the table.
Change invalid location

The location of a piece of equipment may become invalid, for example, the address is no longer approved by the Dealer entity. 

To change an invalid location, follow these steps:

  1. Find the equipment with the invalid address.
  2. Click the ‘Select new location‘ link in the table.
  3. A modal will load, and the following information will need to be entered to proceed:
    • Location – the entities locations will be available for selection in a dropdown. 
  4. Select Save to continue, or Cancel.
  5. The equipment’s new location will be displayed in the table.
Change Location
Change from Invalid Location

View Destroyed Equipment

Access to one entity

For users who have access to only one DSTF entity, equipment that has been destroyed (as part of a Destruction Application) does not appear in the Equipment List by default. Destroyed equipment can be viewed in the list by clicking the  ‘Include Destroyed‘ toggle button above the List.

Access to multiple entities

Any destroyed equipment will appear in the list by default for users who have access to multiple DSTF entities.

These users can apply one or more filters to the Equipment list to refine the equipment displayed in the list, including destroyed equipment.

To filter by GMID Status (including destroyed), follow these steps:

  1. Click on the GMID Status dropdown.
  2. Select ‘Destroyed’ Status from the options available
  3. Click the ‘Apply‘ button
  4. The Equipment List will display any equipment that has been destroyed by one of the DSTFs
One SDTF Entity – View Destroyed Toggle
Multiple DSTF Entities – Filter by GMID Status (Destroyed)

View Equipment from a specific DSTF

Users who have access to multiple DSTF entities can refine the equipment displayed in the list to a specific Dealer or Seller

To filter by Dealer/Seller/Testing Facility follow these steps:

  1. Click on the Dealer / Seller / Testing Facility drop down.
  2. Search and select the entities from the options available
  3. Click the ‘Apply‘ button
  4. The Equipment List will display all entities selected
Filter by DSTF

Print & Export

The Equipment List may be printed or exported. 

Let us know how we can help.

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