All applications to change or install equipment on a venue floor will appear here. The user will need to create an application, assign it work items, and finalize the application for the authorised equipment to be what is reflective at the Venue.
Venue Applications can be viewed by the Venue user, and Seller users involved in each specific work item within an application.
Navigating to the Venue Application List
- Log in to MAXSys2.
- Select the QuickChange Application tab from the main menu on the upper left hand side of the MAXsys home page
- Click on the ‘Venue Applications‘ menu item, if it has not already defaulted to this page.
Viewing the Venue Application List
By default, Applications in the list will be displayed by order of Creation, therefore ordered by Application number in descending order.
The Venue Application List displays information via a table. The table headings are as follows:
|Status||The state of the Application, so that it can be actioned accordingly||eg. Draft, Authorised, Lapsed, Pending Approvals, Pending Payment|
|App# & Name||The application number and the optional Application name given to an Application||00114193Install 4 new MTGMs|
|Premises Name & License||Displays the venue’s trading name and licence number||Bankstown Sports ClubLIQC300225550|
|Created by & on||The user that created the Application and the date of when it was created||veronica20 Apr 2020|
|Scheduled||The date that the application needs to be finalised before it transitions to being Authorised||12 May 2020|
|Actions||The ability to modify or delete the Application||Delete|
State of the Application
|Status||Status change trigger||Agreements Signed||Payment Made||Application Proposed Date||Data is Locked?|
|Draft||Application Overview section is complete||No||No||Future or current date (Change date is today’s date or some time in the future)||No|
|Draft||Application Overview section is complete PLUS the overall application contains invalid or conflicting selections||No||No||Future or current date||No|
|Authorised – Pending Agreements||Work Items complete PLUS first Agreement is signed||First agreement signed, waiting for all remaining agreements||No||Future or current date||No|
|Authorised – Pending job completion||All Agreements signed||Yes||No||Future or current date||No|
|Authorised – payment required||Has transitioned beyond it’s change date||Yes||No||Past||Yes|
|Authorised||Has transitioned beyond it’s change date AND paid for (PAYG or subscription)||Yes||Yes (Venue is on an Annual Subscription or they have successfully paid by credit card for a PAYG application).||Past||Yes|
|Lapsed||Application is older than the maximum number of days allowed to complete it.||No||No||N/A – The maximum amount of days have been reached that this application is allowed to be in flight. This is set within the Business Rules Management for all Applications.||No|