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Accessing QuickChange

QuickChange operates on the MAXsys website. You will need a MAXsys user account to Access QuickChange.

The majority of gaming venues already have a team member with access to MAXsys. You can check by entering your email address in the MAXsys login page. If the message “Oops, the details you provided aren’t quite right” appears, you don’t have a user account. 

If you require a user login for MAXsys please complete the relevant registration form below. (Note – Registered Sellers will be sent a MAXsys user just prior to the formal release of QuickChange.)

Registering for MAXsys Access

information icon Forms must be downloaded to your computer to be completed

Once completed either use the submit button in the form or manually attach to an email and send to The form cannot be completed and submitted in a web browser. 

If you require further assistance contact the DMS helpdesk on 1800 307 551 or email

Logging into MAXsys and Accessing QuickChange

  1. Type in your Email and Password
  2. Click “SIGN IN”
  3. If you have forgotten your password, click on ‘Forgot Password’. A reset password link will be sent to your email address.

information icon After three unsuccessful attempts, you will be locked out and you will need to contact your MAXsys administrator or the DMS Helpdesk 1800 307 551.

  1. The QuickChange link will show on the left-hand task bar alongside any other MAXsys applications.
  2. This will direct you to the QuickChange Sub menu and Venue Applications. 
The MAXsys Login Screen
QuickChange in the MAXsys Menu

Venue Users

Venue users with an Admin or Administrator role have the following QuickChange Privileges:

  • Create, modify and approve QuickChange applications for their venue/s
  • View past and current applications for their venue/s
  • Purchase, view and modify QuickChange subscriptions for their venue/s
  • Pay for a PAYG (Pay As You Go) application
  • View an authorised list of the equipment at their venue/s
  • Create and modify QuickChange user access for other people for their venue/s.

Dealer / Seller Users

Users assigned to a Dealer / Seller Entity can access Quickchange features that allow them to create/modify/approve QuickChange applications as well as manage their equipment lists, including applying for machine destruction. It is possible for a Dealer / Seller Entity to assign access to more than one user. 

Key Dealer users and all individual Seller users will be automatically onboarded with the Administrator (Admin) role. They will be able to:

  • Create, view, modify and approve Quickchange applications they are party to
  • Sign an agreement on Quickchange applications they are party to
  • View and modify their equipment list
  • Create user access to their Dealer / Seller licence (entity) for other people.

Managing Users 

All Administrator Users have access to:

  1. Manage Roles – View associated Privileges / Create New Roles 
  2. Manage Users – View all users associated with the Entity and edit their access
  3. Invite Users – Invite New Users to your Entity
Create a QuickChange (only) role

Admin users can create user access to their venue or seller licence (entity) for other people. Admin users have the ability to create other Admin users, however this is not recommended unless you are happy that they also receive privileges whereby they can create other users for your entity too.

To create a user role that has the ability to perform all QuickChange related privileges only:

  1. Click on the Admin menu item in the sidebar
  2. Under Role Management, click on ‘Manage Roles’
  3. Click the ‘Create New Role’ button
  4. Click in the ‘Name of Role’ field and type a title for your new role (eg ‘QuickChange read-write access’)
  5. Select the Entity/s applicable
  6. Select the QuickChange privileges that you would like to assign
  7. Click ‘Create Role’. (Your new role is now created.)
Invite a New User
  1. To add new user, Click on the Admin menu item in the sidebar 
  2. Under ‘User Management’, Click on Invite User(s)
  3. In ‘Invite User’, simply fill in the new User’s First name, Last Name & email address.
  4. Select an Entity – This will then prompt the Assign Role(s) that have been created for this Entity to appear.
  5. Select a Role. The Privileges assigned to this Role will be listed in the Associated Privileges column. If you have completed the steps directly above (under Create a QuickChange (only) role), this role will now be selectable.

Note: “Are You sure you want to send this invite?” message will pop up prompting you to select “No Thanks” or “Yes please”. Once you have clicked “Yes please” the invitee will receive an email prompting them to complete sign up. An “Invite Sent!” message will confirm the invitation has been sent.    

User Management Options
Invite New User
Invite Confirmation Dialog

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